| Smoky MountainsHiking Club |
Leadership Opportunities with the Smoky Mountains Hiking Club |
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General Information Requests
Goal:
Respond to questions emailed to the information link on SMHC webpage.
When?
Daily
Milestones for Goal:
Check email for questions sent to the link for information/ inquiries on the SMHC web site. Either answer the question or forward it to the correct person. Other announcements and promotions are studied to determine if they merit inclusion in the newsletter or on Facebook. If there is any doubt, the BOD is consulted.
Goal:
Post Hike reports, hike write-ups and NPS News releases to SMHC Facebook page, if necessary.
When?
Daily
Milestones for Goal:
If the Facebook manager is out of town, news releases, Event reports and upcoming Event write-ups are posted on Facebook.
Goal:
Monitor SMHC Facebook page
When?
Daily
Milestones for Goal:
Comments and questions to the SMHC Facebook page are answered. The Facebook page is also monitored for inappropriate comments and unauthorized solicitation.
Monthly Newsletter Event Write-Ups
Goal:
Send reminders to Event leaders for write-ups (note: Events can be hikes, AT work trips, or special events or activities)
When?
Monthly
Milestones for Goal:
Note: Event leaders are to submit their newsletter write-ups no later than the 6th of the month prior to the Event. (For example: Events to occur in April are submitted by March 6. The April Newsletter is completed no later than March 20.) The Monthly Coordinator is cc’ed on all emails and helps in obtaining write-ups when needed.
[1] Five weeks prior to the Event month, a calendar of Events is composed and sent to the Event leaders asking them to have their write-ups completed by the sixth of the month prior to the Event.
[2] A reminder cover letter is sent on the first of the month to the leaders that have not yet submitted their write-ups.
Goal:
Review Event write-ups
When?
Monthly
Milestones for Goal:
[3] As the Event write-ups are received, they are reviewed for accuracy, and if necessary, forward them to the SMHC Newsletter email.
Note: Write-ups are supposed to be emailed to the SMHC Outlook email and the Communications Director is supposed to be copied. Sometimes the write-ups are in other forms. Sometimes they are not sent to the location requested.
Goal:
Create folders in the SMHC Outlook email for the upcoming month.
When?
Monthly
Milestones for Goal:
[4] Before the 6th of the month prior to publication, create sub-folders for “upcoming”, “for the record” and “other” in the Outlook newsletter email. An email is sent to the Newsletter Editor to let them know the status of the write-ups, articles and reports.
Goal:
Proofread SMHC Newsletter then email it to the hike and event leaders for their review.
When?
Monthly
Milestones for Goal:
[5] Once the completed draft newsletter is received from the Editor, send it to the Event leaders to review for corrections or changes.
[6] After all corrections/changes are completed and the final newsletter is received, forward it to:
a. The Membership Secretary, who will email notice to all Club members; send a copy to our printer for hard copies; and mail hard copies to a select list of members who cannot be emailed.
b. The Website Manager, who will post all Events on the website (under Hike With Us).
c. The ATMC Newsletter Editor.