SMHC Outing Participant Guidelines and Preparation
These are guidelines that the Smoky Mountains Hiking Club has developed over the years that help make for a better outing experience for all concerned. Some of these things may sound obvious, but all could easily be forgotten or overlooked. We do expect all our outing participants to come prepared and equipped. Doing so will make your outing experience much safer and enjoyable for you, as well as your fellow hikers. We do not provide any equipment, or services other than leading the outing. If you have any questions about what to bring, please contact your outing leaders.
Let's get the unpleasant stuff out of the way first. It's necessary that each person participating in an outing understands and accepts the fact that there are risks associated with hiking, as well as traveling to and from the outing. There is always the possibility of personal injury on any hike. This is especially true of the harder off-trails and backpacks, but an injury can occur even on a short hike on a Park trail. Please be aware, upfront, that you are fully assuming these risks if you choose to participate in a Club outing. The SMHC, the SMHC Board of Directors, its outing leaders, and your fellow participants on the outing cannot and will not be liable for any injuries you incur while on a Club outing. You will be asked to sign a signup sheet prior to the outing that releases the Club and the outing leaders from liability in the event of your injury or death while traveling to or from the outing, or on the outing itself.
Guidelines and Preparations
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Review the outing information available in our newsletter and website. Check the hike rating and the type of hike, to get an idea whether you are capable of doing the outing. We have hike rating information on our website. Also, read up on the hike in hiking guides.. be knowledgeable!
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Using the contact information in the newsletter and the website, contact your outing leaders well in advance of the day of the hike. They will be glad to discuss the specifics of the outing and route, weather contingencies, and how easy or difficult the hike will be for you. If you are new to hiking, they can help you plan. Even if you are a Club member, and/or an old hand at hiking, it's good for the leaders to have a chance to talk over the outing with you in advance. If you email them, do so at least a week in advance of the outing, to give them time to see the email and respond. If you call, please don't wait until the night before, or the morning of, the outing! Make it at least two or three days in advance of the outing.
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Determine what clothing, food, water, and gear will be needed for the outing. Contact an outing leader if uncertain.Always bring suffiicient water along, or water treatment options to purify water on the trail. Always bring a sufficient amount of food along on any hike - you will burn a lot of calories on a long day outing! Make sure you have rain gear as well. Finally, good hiking boots and socks are essential for your comfort and safety in mountain hiking terrain. Get your gear, clothing, and food together the night before an outing so that you'll be ready to load up and go in the morning, and you'll be less likely to forget something you'll need. A good idea is to bring some trash or grocery bags along to use to contain wetness and dirt from clothing and boots so your car, or the car of the person you're riding with, will stay cleaner.
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Be aware that the Club, or the outing leader, reserves the right to cancel or reschedule an outing due to inclement weather, or other extenuating conditions. Since we schedule outings as long as sixteen months in advance, it is always a possibility that conditions on a particular outing route, or on the roads leading to the trailhead(s) will not permit an outing to be safely conducted. We recommend that you maintain contact with your outing leaders before the outing date. If thunderstorms or winter storms are predicted before, or occurring the early morning of, an outing date, please contact your outing leaders via phone to confirm the outing is still going. If the leaders decide to cancel an outing in advance, they will attempt to contact everyone who has been in touch to let them know the outing is canceled.
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Get to the designated meeting place early, ideally fifteen minutes or so before the meeting time. This will give you an opportunity to talk with the leaders and your fellow participants, sign the participant form, and help organize the carpools.
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On the outing itself, relax, enjoy the outdoors, and take the opportunity to ask questions of your leaders and fellow participants. If you experience any difficulties on the outing, please let one of the leaders know what is happening so they can help. All SMHC outings will have a front and a rear leader. Hikers should choose a pace that is comfortable and safe even if the rest of the group hikes faster. For your safety during hikes, always stay between the two leaders, and always stay within sight of another hiker if the group gets spread out.
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If you ride in a carpool with other hike participants, double-check to make sure that you get all your belongings back, and that you don't inadvertently pick up someone else's gear or clothing.
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The Club encourages carpooling. Outings should take the least number of vehicles required to carry the participants to the trailhead(s) and to conduct key swaps and shuttles. If you ride with someone else to and from the outing, the Club suggests that you offer to reimburse the driver for gas, at the rate of four cents a mile as a suggested amount. The hike listings usually will report the round-trip mileages.
Revised March 2016.